Job Description

Job Description

We have an exciting opportunity for an Executive Assistant with the top leading multimedia and creative software company in the world using cutting-edge tools and technologies, including industry-leading AI and creative software, empower millions of users to achieve their creative and business goals.

Job Details

• Executive Assistant (Contract)
• Location: San Jose, CA 95110 (100% onsite)
• Duration: 8/4/2025 to 11/30/2026
• Team: Campaign Product Management US

Key Responsibilities:

• Maintain executive calendar, manage staff meetings and commitments.
• Organize department communications and key events.
• Key responsibilities include diverse administrative tasks and coordinating special projects as outlined below.
• Manage calendar and travel to help drive maximum effectiveness, all while coordinating complex travel arrangements and successfully handling last-minute changes
• Assist with scheduling group meetings
• Coordinate special projects and large meetings with internal and external individuals
• Organize quarterly all-hands meetings and semi-annual team-building events.
• Compile and publish weekly senior staff minutes and group updates.
• Maintain up-to-date organizational charts, contact lists and email alias lists.
• Assist staff with travel coordination when required. Plan and schedule group off-sites.
• Arrange job candidate interviews and ensure smooth transitions for all new hires by obtaining office space, computer systems, and accounts, managing all related work requests.
• Process forms including expense reports, change of status, employment requisitions, contractor time cards, and IS and Facilities work requests.
• Perform general office Administrative duties such as ordering supplies and equipment.
• Assist with audio, visual and video, and web conferencing when needed.
• Manage all open purchase orders.
• Work with vendors and project managers to ensure billing occurs in a timely manner and that project scope changes are considered and accounted for.
• Comply with company policies and procedures and utilize Adobe Contracts Management system for all departmental purchases.

Compensation:

• Up to $46.79/hour on W-2

#36250030

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